This association shall be called the Society for Medicines Research.
The objects of the Society are the advancement of science relating
to all aspects of medicines research, primarily by providing a
common meeting ground for all who are interested or involved in such
research, with the purpose of furthering the education of such
persons to the ultimate benefit of the general public in the field
of relief of sickness.
Membership of the Society shall be open to any person interested in
furthering the objects. The Committee shall have the right to refuse
membership, provided that the applicant shall have a right to appeal
to the Society's general meeting, whose decision shall be final.
The Committee may, at their discretion, elect as Honorary Members
such persons as have rendered distinguished service to the Society
or to medicines research. The number of Honorary Members shall not
exceed ten at any one time and not more than three shall be elected
in any calendar year. Honorary Members shall have all the privileges
of membership and shall not pay a subscription.
Fully retired members of the Society, who have been members of the
Society for five years or more, are entitled to free life membership
The Society shall be financed by contributions from Members. Grants
from other organisations or persons desiring to support the objects
of the Society shall be accepted at the discretion of the Committee.
No individual shall receive any compensation or pecuniary benefit
whatsoever from the Society except reasonable compensation for
services actually rendered to the Society in effecting one or more
of its proper objects or purposes.
Each Member shall pay an annual subscription covering the twelve
months from 1 June to 31 May of such a sum as may be determined by
the Society at its Annual General Meeting or at a Special Meeting.
The subscription shall be payable in advance and shall become due on
1 March in each year. If new Members join the society in order to
attend the December meeting they will receive 15 months membership
for the same joining fee. Any Member whose annual subscription is
two years in arrears, and to whom notice of the fact has been sent,
shall cease to be a Member of the Society but shall be eligible for
The business of the Society shall be conducted by a Committee which
shall have sole control in all matters relating to the Society. The
Committee shall consist of the Chair, a Vice-Chair (the Chair-elect
or the previous year’s Chair - see below), an Honorary Treasurer,
the Honorary Secretary, Fundraising Officer, SMR Development Officer
and up to fifteen other elected Members. The Committee may co-opt
not more than three other persons who may represent other Societies
or Organisations interested in the objects of the Society to be
members of the Committee. The Committee shall draw its members from
all areas and backgrounds, representing the diversity of skills
sets, disciplines and affiliations of the medicines research
community at large. The Committee will encourage nominations that
maintain a balance across scientific disciplines and between
academia and industry. Where necessary, powers of co-option may be
used to ensure and maintain this balance. The co-option of Members
shall be confirmed annually by the Committee. Five Members shall
constitute a quorum. It is expected that Committee members will make
every effort to regularly attend committee meetings and actively
contribute to the running of the Society.
The Chair shall preside at meetings of the Committee or in his or
her absence the Vice-Chair. If neither the Chair nor the Vice-Chair
are present and there is a quorum, then the quorum can elect one of
their number as Chair for that meeting.
The officers shall consist of a Chair, a Vice-Chair, an Honorary
Treasurer an Honorary Secretary, Fundraising Officer and a SMR
Development Officer. Appointment of new officers shall be proposed
by the existing officers and must be agreed by at least two thirds
of the committee members. Proposed officers must be ratified at the
Annual General Meeting. The Chair shall normally serve for two
consecutive years and then for a further year as Vice-Chair before
retiring from the Committee. The Honorary Treasurer, Honorary
Secretary, Fundraising and SMR Development Officer shall normally
serve for two consecutive years retire, but may be eligible for
RETIREMENT FROM THE COMMITTEE AND APPOINTMENT OF NEW MEMBERS
Members shall retire from the Committee after serving 4 years but
will be eligible for
immediate re-election by the standard procedure if they wish to
serve longer. The existing Committee may invite co-opted members who
have served for more than six months, to become full committee
members without going through the standard election procedure. They
will assume Committee Member status subject to ratification at an
Annual General Meeting.
STANDARD ELECTION PROCEDURE
The Honorary Secretary will send out a call for Members interested
in joining the Committee not later than 30th October in any year if
there are vacancies. Nominations for committee membership must be
supported by a SMR member of at least four years. If the number of
nominations does not exceed the number of vacancies, the Members
nominated shall be declared elected at the Annual General Meeting.
If the number of nominations exceeds the number of vacancies, an
open vote at the Annual General Meeting shall decide those
candidates to be nominated to serve on the committee. Members so
elected shall take office from the conclusion of the Annual General
GENERAL VACANCIES IN THE COMMITTEE
In the event of any casual vacancy occurring among the elected
members of the Committee, the Committee may appoint a Member of the
Society to fill the vacancy. The person so appointed shall retire
from the Committee at the next Annual General Meeting, but shall be
eligible for immediate re-election as an ordinary member of the
ANNUAL GENERAL MEETING
The Annual General Meeting shall be held between the 1st September
and the 31st December, at such a time and place as the Committee
shall determine. Twelve Members present shall constitute a quorum.
The Chair shall preside at the meeting, or in his absence, a
Vice-Chair or other member of the Committee. At the meeting, a
report on the proceedings of the Society in the preceding year shall
be presented. Financial statements for the same period shall be
presented in accordance with the Charities Act 2011. The Trustees
have elected for an independent examination of receipts/payments
account prepared under Chapter 3, Section 145.1 to 145.4 of the
Charities Act 2011. At the meeting an Independent Examiner will be
appointed. A Member may raise any matter or move any motion at any
Annual General Meeting of which he has given the Secretary notice in
writing not less than twenty-one clear days before the meeting.
A Special Meeting of the Society may be called by the Committee, or
may be called on the written request of twenty Members of the
Society to the Honorary Secretary stating the business they wish to
be transacted. At least fourteen days’ notice of such a Special
Meeting shall be given to Members.
An attendance fee will normally be charged for scientific meetings,
but where this coincides with the AGM; there would be no charge for
Members only attending the business meeting. Differential rates
would normally apply for scientific meetings, so that non-Members
paid significantly more and full-time students and fully
retired/unemployed Members significantly less than the fee for
The Committee may publish, at their discretion, reports of meetings,
transactions, or other documents, and may make a charge for them to
Members of the Society and any other persons. The Committee may
determine the conditions under which material is accepted for
AMENDMENT TO RULES
The Rules of the Society may be amended at a Special Meeting or an
Annual General Meeting, when notice of the proposed changes has been
given to each Member at least two weeks before the date of the
Meeting. Such changes shall come into effect after the conclusion of
the meeting. No alterations shall be made unless two-thirds of the
Members present and voting are in favour, provided that no
alteration shall be made which could cause the Society to cease to
be a Charity at Law.
If the Society is dissolved, the net assets of the body shall not be
divided among the members, but will be presented to a body
established for charitable purposes only and bearing objects similar
to those of the Society.
ABOUT THE SMR
The Society for Drug Research was founded in 1966 to provide a
common meeting ground for all who are interested or involved in drug
research, and to further the education of such persons to the
ultimate benefit of the general public in the field of the relief of
sickness. In 1994, the Society was renamed the Society for Medicines
Membership is open to any person interested in furthering the
objects of the Society. The Society is managed by a committee
elected by the members. The annual subscription allows attendance at
SMR meetings at significantly reduced rates.
The Society generally holds four meetings each year. These normally
take the form of one-day meetings on a specific topic. Meeting
proceedings are written by meeting organizers and published in a
journal such as, but not limited to, ’Drugs of the Future’.
Information on future meetings is available via the SMR website www.
smr.org.uk and reminders are sent to members via e-mail. The Society
will advertise future meetings using social media and via other
societies. Information pertaining to the AGM is available by request
to the secretariat.